Maintain reliable facility infrastructure systems including but not limited to:
heating, ventilation and air conditioning (HVAC) Systems;
elevators and escalators;
plumbing systems, pumps, heaters, waste water system;
building management systems (BMS);
lighting, power supply and other electrical systems;
Irrigation and water feature systems;
Fire, safety, smoke detector, life safety systems;
Emergency power supply;
Furniture, fixtures and equipment
Develop and manage planned preventive maintenance (ppm) activities and recommended frequencies for inspection and ppm actions;
Develop and maintain an effective asset register and Information;
Attend and wetness commissioning and testing of related systems;
Recommends changes to systems, policies, and procedures for maximum efficiency;
Develops and manages the operating and maintenance budgets to ensure cost efficiency;
Manage inventory of spare parts and equipment;
Assist with set up of event activity, employee relocations and furniture reconfigurations and moving;
Conduct field routine inspections of all community facilities and rate the condition of the assets;
Monitor energy and water consumption in university facilities and recommend course of control action;
Respond to emergencies on a 24-hour basis, including power outages (UPS alarms), leaks, fire or smoke activity, loss of critical cooling, etc.
Responds to daily staff facility requests i.e. hot and cold calls, lighting, janitorial, desk and ceiling repairs, carpentry, and furniture & box movement.
Apply administrative and technical knowledge to assure compliance with contracts, follow proper inspection techniques to examine workmanship and materials, detect deviations from plans, regulations, and standard maintenance practices;
Assisting with contract development, planning, supervision, updating KPIs, and analysis, as well as communication of service providers performance and contract compliance;
Prepare and distribute reports and statistical data, maintenance of accurate contract records and files;
Oversee and manage small capital and construction projects;
Act as the approving and noting Engineer according to permits procedures;
Maintain robust systems of internal financial controls in order to safeguard the assets of the company and promote accountability and compliance within the business:
Complete monthly Management Accounts checklist and Internal Controls checklist (with General Manager Sign off) and follow up to resolve any issues identified from the checklist.
Develop and maintain a Risk Register that identifies the key business risks. The review to be conducted twice a year and shared with the senior management team.
Ensure that the financial projections for the company are consistent to the long term strategic targets agreed through the production of robust budgets and forecasts, with the appropriate level of supporting analysis and Management sign off.
Ensure that monthly management accounts are produced on time and uploaded to SharePoint
Ensure that all necessary financial documents are filed on time with the relevant local authorities, including all taxation regulations
Liaise with external and internal auditors to implement the recommendations of the auditors where practical.
Proper management of the treasury function to minimize currency exposure
Company Assets to be counted and verified on a quarterly basis.
Submit suggestions to senior management for any improvements to the operations of the company, etc.